Everything gov.uk says a UK invoice must show, laid out for you. Fill it in, download the PDF and send it. No sign-up, and nothing leaves your device.
VAT, CIS and the reverse charge worked out to HMRC’s own rules and examples. Sales tax worked out to the cent, on US Letter paper. Your currency and your tax rate, on A4 paper.
Show your own name and any business name you trade under. If you use a business name, also give an address where legal documents can be delivered to you. Trading under your own surname, with just a first name or initials added, is not a business name for these rules.
Sources: gov.uk, Companies Act 2006 s.1202, s.1192
Use the company’s full name exactly as it appears on the certificate of incorporation. If you name any director on the invoice, you must name them all.
The law asks for the company number and registered office on letters, order forms and your website rather than invoices, but almost every company prints them on invoices too. It costs nothing and answers the first question an accounts team asks.
Sources: gov.uk, 2015 Regulations, reg 24, reg 25
If you are not VAT registered, leave VAT off completely: no VAT line and no VAT number. Only a VAT-registered business can issue a VAT invoice, and HMRC can fine anyone who does without being registered.
You must register once your taxable turnover for the last 12 months goes over £90,000, or you expect it to within the next 30 days. Once registered, switch VAT on under From and the template shows everything a full VAT invoice needs.
Give the due date as a date, not just “30 days”, and put your bank details on the invoice itself. If the customer gave you a purchase order number, add it to the notes: accounts teams match invoices to orders.
When a business pays late, the law lets you add interest at 8% over Bank Rate and a fixed sum of £40 to £100. Work it out with the late payment interest calculator.
Self-employed? Keep your records, invoices included, for at least five years after the 31 January deadline for the tax year they belong to.
Source: gov.uk: how long to keep records
Rules checked against the official sources linked above on 19 October 2026. Example prices are illustrative. This is general guidance, not legal or tax advice.
No. Only a VAT-registered business can issue a VAT invoice, and HMRC can penalise anyone who issues one without being registered. Leave the VAT line and number off.
Your company’s registered name must be. The company number and registered office are required on letters, order forms and your website; most companies add them to invoices as well, and this template has a place for the number.
When your taxable turnover for the last 12 months goes over £90,000, or you expect it to go over £90,000 in the next 30 days. Register within 30 days of the end of the month you went over.
Yes. Make as many invoices as you like. The PDF is built in your browser and never sent to us.