Bill each visit, the deep clean and the extras on one clear invoice. Download the PDF in a minute. No sign-up, and nothing leaves your device.
VAT, CIS and the reverse charge worked out to HMRC’s own rules and examples. Sales tax worked out to the cent, on US Letter paper. Your currency and your tax rate, on A4 paper.
Texas charges sales tax on cleaning a home, office, warehouse, garage or any other building, and on cleaning a swimming pool. The only exemption is for a cleaner who is an employee of the household.
Enter your local rate under the job, then untick any line it does not apply to. Other states set their own rules, so check yours before you add tax or leave it off.
For weekly or every-other-week clients, send one invoice a month that lists each visit date. Put extras on their own lines, so the client sees exactly why one month costs more than the last.
Write your cancellation fee and key-holding terms in the notes. They are easier to agree on the first invoice than after the first missed visit.
A business that pays you $2,000 or more in a calendar year, for payments made after December 31, 2025, files Form 1099-NEC and will ask for your Form W-9 first. Send the W-9 with your first invoice: without a correct taxpayer ID, the client may have to withhold 24% of each payment.
Payments to corporations are generally not reported, so if your cleaning business is a corporation, or an LLC taxed as one, most clients will not file a 1099-NEC for you.
Sources: IRS: Form 1099-NEC, IRS: Form W-9, IRS: backup withholding, Instructions for Forms 1099-MISC and 1099-NEC
Charge VAT only once you are VAT registered, which is compulsory when taxable turnover for the last 12 months goes over £90,000. Below that, leave VAT off entirely: no VAT line and no VAT number.
Everything else follows the standard UK invoice: a unique number, your name and the customer’s, what you cleaned, the dates and the total.
Sources: gov.uk: register for VAT, VAT Notice 700, 19.5.1, gov.uk: what an invoice must include
Rules checked against the official sources linked above on October 19, 2026. Example prices are illustrative. This is general guidance, not legal or tax advice.
It depends on the state. Texas taxes cleaning homes, offices and other buildings unless the cleaner is the household’s employee. Other states have their own rules, so check yours, then enter the rate.
Send one invoice a month listing each visit date, with any extras on their own lines. The client sees every visit, and you chase one payment instead of four.
Only if they are VAT registered. Registration is compulsory once taxable turnover for the last 12 months goes over £90,000.
Yes. Make as many invoices as you like. The PDF is built in your browser and never sent to us.